Week 9 — Readings & Resources

Your primary reading is Chapter 9 (in this module). Everything below is the optional, go-deeper layer — pick what helps, skip the rest.

How to use this page

This page has 11 items (5 readings and 6 videos). Allow 56–68 minutes for everything. Each group points back to the matching chapter section and class-session segment, so use the full menu when you want more, or take the quick path below.

Every video here has captions: turn them on with the CC button in the player. The chapter covers the same ideas in text.

Pick-one quick path (17–21 min total)

• How To Read Your Bank Statement And Why It's Important To Do So — Arvest Bank
• An Introduction to Internal Control: The 2025 Green Book — U.S. Government Accountability Office (GAO)
• Petty cash: what it is, how it works, and how to manage it — Xero

① Controls that guard cash

Chapter 9, Section “Use six categories of control activities on cash” · Session 1, Segment 1, “Control activities over cash” · Remember: control activities are everyday habits that make a missing dollar visible to someone other than the person who handled it.

• An Introduction to Internal Control: The 2025 Green Book — U.S. Government Accountability Office (GAO) — the GAO's own seven-minute introduction to the Green Book: what internal control is, the five components in order, and control activities as the actions management sets through policies and procedures, either to prevent a problem or to detect and correct it. This builds on Week 8's work with internal control and its five components. Its later minutes cover changes for federal agencies, which this course does not teach. (video, 7 min) (captions: creator)
• Segregation of Duties — State Board of Accounts — a state audit agency's three-minute explainer on dividing receiving, recording, and reconciling among different people, with cash examples: the person who prepares a check does not sign it, and whoever takes in cash or makes deposits does not reconcile the bank account. It also names collusion and the extra reviews a small office uses when it cannot split every duty. (video, 3 min) (captions: automatic)
• Safeguard Your Business's Cash with Segregation of Duties — DP&C — an accounting firm's short article for small businesses on keeping three cash jobs apart: approving payments, holding the cash, and reconciling the account. Read it for its ideas when a business has too few people, such as an owner opening the mail and spot-checking deposits. Use it while completing the Week-9 module overview. (reading, 4–6 min)

② Small cash, and the bank's own record

Chapter 9, Section “Run a petty cash fund” · Session 1, Segment 4, “The petty cash fund” · Remember: the receipts plus the cash left in the box always add back to the fund's set amount.

• Petty cash: what it is, how it works, and how to manage it — Xero — an accounting software company's guide to setting up a fund, choosing one custodian, keeping a receipt or voucher for every payment, counting the box, and refilling it to its starting amount. Watch one difference: it records the refill against Petty Cash, while the chapter credits Cash directly; either way the fund ends at its set amount. Its dollar examples are the guide's own, and you can skip the product pitch at the end. (reading, 8–12 min)
• How to Manage a Petty Cash Fund in a Small Business — Small Business Operations and Growth — a former bookkeeper's practical tips: keep the fund small, require written approval and a store receipt for every payment, and ask to see the record of what the fund paid before refilling it. Watch it critically: it suggests that only the owner and the bookkeeper should know about the fund, which is a different idea from the chapter's controls. (video, 6 min) (captions: automatic)
• How To Read Your Bank Statement And Why It's Important To Do So — Arvest Bank — a bank's ninety-second tour of a monthly statement: the period, the beginning balance, the credits and debits, the ending balance, the service fees, and the list of every transaction, with the advice to keep receipts until you have compared your own records with the statement. (video, 2 min) (captions: creator)

③ Reconcile both sides to one balance

Chapter 9, Section “Adjust the book side, and catch the transposition error” · Session 2, Segment 7, “The book side and the transposition error” · Remember: the bank side waits for the bank, and the book side gets the journal entries.

• How To Do Or Perform The Bank Statement Reconciliation Process Example Tutorial — Whats Up Dude — a seven-minute walk through checking a bank statement against a check register item by item: interest and a bank fee the register missed are added to it, then two outstanding checks, a later withdrawal, and a deposit made after the statement date bring the bank's ending balance to the register's. It closes with common slips, among them two swapped digits. Watch one difference: it uses the bank's words, in which a debit takes money out of the account, while in the shop's books a deposit is a debit to Cash. Its dollar figures are the video's own, not the bicycle shop's. (video, 7 min) (captions: creator)
• Bank Statement Reconciliation — Patriot Software — a payroll and accounting software company's plain article on comparing the statement with your books, then sorting each difference: deposits in transit and outstanding checks change the bank balance, while service fees, NSF checks, and interest earned change the book balance. Watch one slip: it describes an NSF check as one the business itself wrote, while in the chapter an NSF check is a customer's check the business deposited and the bank returned, which is why the book side subtracts it. Skip the product pitch at the end. (reading, 6–9 min)
• Accounting Trick And Why It Works (Detecting Transposition Errors in Addition) — theboombody — a math creator's seven-minute proof of why swapping two neighboring digits always leaves a difference divisible by 9, starting from one two-digit number and building to any column of figures. It also notes that the trick is only a clue: it works when the swap is the only mistake. (video, 7 min) (captions: automatic)
• A check I deposited bounced. Am I liable for the entire amount? — HelpWithMyBank.gov — a federal bank regulator's short answer on what happens when a deposited check is returned for non-sufficient funds: the bank can reverse the deposit and may charge a fee, and the person who received the check must go back to the person who wrote it. Stop here before the allowance method; next week takes up what customers owe. (reading, 2–3 min)

Optional one-stop reference (free online reference)

• Standards for Internal Control in the Federal Government, paragraph 10.04 and Table 1 — U.S. Government Accountability Office — the Green Book's own page listing the common categories of control activities, which says the list is not all inclusive; find the six this course teaches, among them segregation of duties and access restrictions to and accountability for resources and records, and skip the federal program categories. (reading, 4–6 min)

Heads-up (links rot): these point to outside sites that occasionally move or rename pages. If a link ever fails, tell your instructor and use the reference above in the meantime.

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